Privacy Policy

Who we are (Controller)

Empex Digital is the “data controller” for the personal data we process through this careers website. This means we decide how and why your data is processed.

Contact email: careers@empex.co.uk

What data we collect

• Basic usage data when you visit our site (e.g., pages viewed, approximate device/browser information).
• If you apply for a role: your name, email, optional phone, optional profile links (LinkedIn/Portfolio/GitHub), cover letter text (optional), and your CV file.
• Technical information needed to secure and operate the site (e.g., logs to prevent abuse and troubleshoot issues).

Why we use your data (purposes)

• To operate and secure the careers website.
• To respond to enquiries and support requests.
• To manage job applications and recruitment (see Applicant Privacy Notice for details).
• To comply with legal obligations where required (for example, dealing with lawful requests).

Lawful bases

We process personal data using lawful bases such as legitimate interests (running and securing our website and recruitment), taking steps before entering a contract (processing your application), and legal obligations where applicable.

For general guidance on transparency (“right to be informed”), see the ICO guidance: ico.org.uk.

Sharing and service providers

We may use trusted service providers to operate this site and process applications (for example, email delivery and file storage). These providers act under our instructions and with appropriate safeguards.

We do not sell your personal data.

Data retention

We keep personal data only for as long as necessary for the purposes it was collected for, and in line with storage limitation principles.

ICO guidance on storage limitation: ico.org.uk.

For application-specific retention, please see the Applicant Privacy Notice.

Your rights

Depending on the circumstances, you may have rights to access, rectify, erase, restrict, object, and data portability. You also have the right to be informed about how your data is used.

To exercise your rights, contact careers@empex.co.uk.

Complaints

If you have concerns, please contact us first so we can try to resolve them. You can also complain to the Information Commissioner’s Office (ICO), the UK data protection authority.

ICO overview of UK data protection laws: ico.org.uk.

Updates to this policy

We may update this policy from time to time. The latest version will be published on this page.